Kedutaan Besar Swiss di Indonesia

Kedutaan Besar Swiss di Indonesia mewakili kepentingan Swiss di bidang politik, ekonomi, keuangan dan hukum, serta ilmu pengetahuan, pendidikan dan budaya.

Sebagai perwakilan resmi Swiss, KBRI menangani semua hal yang berkaitan dengan hubungan pengeringan kedua negara. Ini mewakili kepentingan Swiss di bidang politik, ekonomi, keuangan dan urusan hukum, serta ilmu pengetahuan, pendidikan dan budaya.

Saat ini Kedutaan Besar Swiss di Jakarta sedang membutuhkan calon pegawai baru dengan posisi dan persyaratan sebagai berikut:

Lowongan Kerja Kedutaan Besar Swiss di Indonesia

Accounting, Administration & Finance Assistant

(Fixed term employment contract for one year)

Your duties and responsibilities:

Programme implementation :

• Support BNPB in the preparation of administrative and financial documents following the requirements of SDC administrative and financial procedure (Terms of References, procurement requests, contracts, payment requests, invoices, etc.).
• Control accurately the administrative and financial documents produced by BNPB and Direct Action team in application of the Direct Action procurement procedure, signatory authorities and Standar Biaya Masukan / SBM regulations,
• Work closely with Administration and Financial Staff at the Embassy to follow up the approval of payment requested and to prepare the contracts with ESPRIT tool.
• Support Direct Action team for the clearance of the cash advance and the due-payments after the implementation of each activity.

Accounting & Financial Reporting :

• Accounting: quality control of the payment requests, registration of the payments in the bank system, first approval of the payments (twice a week), registration in Accounting tool (Vision +), scanning and filing of the accounting documents
• Monthly accounting reporting : collect the SAP extracts and financial documents, verify the documents (booking vouchers, financial documents, amounts, evidences) and prepare the monthly accounting report for PM approval
• Cash flow planning : regarding the update Workplan, update the cash flow needs every 3 months under the supervision and request of Programme Manager
• Budget update: support Programme Manager to update the budget, based on updated expenses, ongoing contracts/purchases/cash clearance.
• Registration and monitoring of the expenses on the dedicated partial actions of the Direct Action Budget and keep the list updated at all times
• Registration and monitoring of the contracts in a list permanently updated
• Punctually support Embassies ‘main bookkeeper in case of lower occupation for Direct Action.

Administration, Quality control & Logistic

• Management of Direct Action’s correspondence & Filing
• Quality control of the Direct Action documents: Review of the layout of the documents produced by BNPB, Programme Officer and Programme Manager : concept notes, ToRs, activity reports, quarterly reports, notes to the file, letters, minutes, opening remarks, social media posting, speaking notes…
• Logistic support for field missions (flights, hotel), for PSC meetings, specific programme-related meetings.

Communication & Social Events

• Support for small translation work (ID-ENG), for the organization of specific events, for communication (social media posting, newsletter…), for official visits of Swiss government representatives.

Essential qualifications:

• Bachelor in Accounting, Administration/Finance, Business & Administration or similar.
• 2 to 5 years of experience in the field of accounting, financial & administrative reporting, procurements, logistic & administration of development programme in international cooperation in Indonesia, experience in disaster risk management is an added value
• Good knowledge and experience in the implementation of the financial policies and regulations of the Government of Indonesia (Standar Biaya Masukan/SBM)
• Excellent skills in Accounting softwares, Microsoft Word and Excel, and ability and willingness to work with other specific accounting tools;
• Personality with high integrity and loyalty, trustful and respectful of confidentiality
• Excellent organizational and planning skills
• Excellent English and Bahasa Indonesia skills, knowledge in German or French is an added value
• Good Communication and negotiation skills, Team spirit, dynamic, proactive, ability to work in multicultural context.

We offer excellent working conditions as well as a competitive salary according to the experience with attractive social benefits in a dynamic and international environment.

Interested candidates who fulfill our selection criteria are requested to submit the required FDFA job application form (download here) along with a motivation letter by e-mail (Subject line: “Your full name – SDC Administration and Finance Assistant”)

E-mail: jakarta.application@eda.admin.ch

Only shortlisted candidates will be contacted for an assessment.

INFO LOWONGAN LAINNYA, DAPAT DITEMUKAN DI: T.ME/DISNAKERJA